Board of Director's meeting minutes 

Minutes for UOH Special Board Meeting

2/8/13

Umbrella of Hope (UOH)

Special Board Meeting

July 17, 2012 7PM 4080 Railroad Ave Pittsburg Calif

May 29, 2012

Present:  Laurie Noe, Dacia Petersen, Irene Moreno.

Absent: Tiffany Mittleman and Mark Mittleman.

Four members of the public were present.

The UOH Board meeting was called to order by Irene Moreno   at 7:00pm

A quorum was identified as present.

Dacia Petersen made a motion to elect Irene Moreno to chair the meeting.  Laurie Noe seconded the motion.  A vote was taken:

Yes = 3 / No = 0 / Abstain = 0

1.       The May 22 and June 4, 2012 minutes were provided to board members and reviewed:

a.       Laurie Noe made a motion to adopt the May 22, 2012 minutes as is, the motion was seconded by Dacia Petersen. A vote was taken:

i.        Yes = 3 / No = 0 / abstain = 0

b.       Irene Moreno made a motion to adopt the June 2, 2012 minutes as is, the motion was seconded by Laurie Noe. A vote was taken:

i.        Yes = 3 / No = 0 / abstain = 0

2.       As all board members 1 year term had expired, per UOH by laws, the election of new board members for Umbrella of Hope, was held.

a.       Dacia Petersen made a motion to elect Shawn  Coffman as board President, the motion was seconded by Laurie Noe, and Shawn accepted the nomination.  A vote was taken:

i.        Yes = 3 / No = 0 / abstain = 0

b.       Irene Moreno made a motion to elect Cecille Giacoma  as Treasure, the motion was seconded by Laurie Noe, Cecille accepted the nomination.  A vote was taken:

i.        Yes = 3 / No = 0 / abstain = 0

c.       Laurie Noe made a motion to elect Irene Moreno as secretary, the motion was seconded by Dacia Petersen, Irene accepted the nomination.  A vote was taken:

i.        Yes = 3 / No = 0 / abstain = 0

d.       Irene Moreno made a motion to elect Dr Laurie Noe DVM as Medical Director, Dr Noe accepted the nomination.  A vote was taken:

i.        Yes = 3 / No = 0 / abstain = 0

e.       Laurie Noe made a motion to elect two more Directors to the Umbrella of Hope board Dacia Petersen and Susana Vigil , Dacia and Suzanna accepted the nomination.  A vote was taken:

i.        Yes = 3 / No = 0 / abstain = 0

f.        The new board members were welcomed.  Irene Moreno informed all board members an email welcoming new board members and providing email address would be coming soon.  It was also stated that the email address were for board members only and not to be shared with the public.  It was also reported letters expressing our appreciation to any board members not re-elected would be sent.  The letters would also request arrangements be made to return any UOH properties or information they possessed within the next 30 days.

3.       Reports

a.       Medical Director Dr Laurie Noe DVM Medical, reported:

i.         One dog presented with orthopedic injuries requiring a specialist.  The family was extremely distressed due to the fact that they were financially unable to pay a specialist.  The dog was transferred to SAGE and the cost was covered by Umbrella of Hope.

ii.       An active military patient presented with a dog that was used to support military personnel suffering from PTS.  As a community service to our military personnel the cost was covered by Umbrella of Hope.

b.       Treasure Cecille deferred her report until an accounting from former Treasure Mark Mittleman, and the financials from the accountant had been received.

c.       Dacia Petersen Director reported on:

i.        The resent Rescue Connect Clinic that was held July 14 & 15.  Also that a mini Rescue connect Clinic was scheduled for August 18 and a full clinic on Sept 22 & 23. 

ii.       An accounting of the June 29 fund raiser (vaccinations, animal bathing and bake sale was provided.

iii.     An overview was provided of the Dental Care program that provides free dental care to Contra Costa Animal shelters in order to prepare animals for adoption.

1.       See written report for details.

4.       Comments not on the agenda

a.       Cecille reported American Rat Terrier would loan money to Umbrella of Hope to open a bank account.

b.       Dr Laurie Noe made a motion that Umbrella of Hope; open a bank account at Bank of the West in Pittsburg.  Also that Treasure Cecille Giacoma and President Shawn Coffman would be the required signatures; the motion was seconded by Irene Moreno.  A vote was taken:

i.        Yes = 6 / No = 0 / Abstain = 0

ii.       Cecille and Shawn scheduled to meet the next Monday at the Bank of the West in Pittsburg to open a bank account for Umbrella of Hope.

c.       Dacia Petersen requested we consider creating a matrix for spending limit approvals on Umbrella of Hope funds.  It was agreed this would be discussed at the next meeting.

d.       Dacia Petersen made a motion to start limited rescue activities as appropriate to be determined on a case by case bases, it was seconded by Shawn.  A vote was held.

i.         Yes = 6 / No = 0 / Abstain = 0

e.       Dacia Petersen presented three grants.

i.        Pet Smart for spay/neuter.

ii.       Pet Smart for Adoptions

iii.     Maddie’s Fund for medical equipment.

It was agreed we needed the paperwork on these and it would be necessary to engage a fund raiser.  

f.        Advertising and the need for volunteers to help with the July 29 Free Spay/Neuter days was discussed.  It was agreed the Dee Petersen would post the information on Craig’s List and the UOH web-site.

g.       Outstanding adopter issues were discussed and it was determined the following letters needed to be sent out.

i.        Regarding the dog Casiopia: an extensive search was done for the adoption paper work and it was not found.  Also funding for the adoption was not accounted for.  The adopter did take the dog to Well Pet for one visit regarding dog’s leg and was instructed to return every two weeks to re-evaluate the condition of the leg and any treatment(s) needed.  On April 27, 2012 the patient was a no show no call.  The next contact from the adopter was June 5, 2012 via Tiffany Mittleman.

ii.       Regarding the dog Rocco/Lotus the adopter wants to return the dog due to behavior issues.  When the dog was adopted the adopter was instructed to provide behavioral training for the dog, this was not done.  It was agreed we would inform the adopter that UOH would take the dog back with the understanding that due to the dog’s bite history the animal would be euthanized.  An alternative suggestion would be made, instead of returning the dog to UOH the adopter may want to seek sanctuary for the animal.

5.       The next meeting was scheduled for Aug 18, 2012 6PM at the home of Cecille Giacoma.

6.       The meeting was adjourned at 8:05PM

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